How to use Workspace Library to manage workspace assets

Use Workspace Library to store and manage reusable assets for your workspace, such as themes, templates, images, and custom fonts.

Before you start

1. Workspace Library is available on the Pro and Business plans.
2. Workspace Library assets can be used across boards in Team Space. Changes to a workspace asset may affect boards that use it.
3. Only workspace admins and workspace editors can create, edit, rename, or delete assets in Workspace Library. Board editors can use and edit existing assets in boards they have access to, but need workspace editor permission to create new workspace assets.

What you can manage in Workspace Library

Workspace Library helps you manage shared workspace assets, including:

1. Workspace Themes: Save and reuse brand colors, fonts, spacing, shadows, border radius, and other theme settings across boards.
2. Workspace Templates: Save frequently used screens, sections, or components, so your team can reuse them in different boards.
3. Workspace Images: Upload and reuse shared images across boards.
4. Custom Fonts: Upload brand or client-specific fonts, so they can be used across your workspace.

How to access Workspace Library

1. Open your workspace.
2. From the left workspace panel, click Workspace Library.
   
   
3. Choose the tab for the asset type you want to manage, such as Themes, Templates, Images, or Custom fonts.
   
   

Manage Workspace Themes

Use Workspace Themes to keep your team’s designs visually consistent across boards. In the Themes tab of your Workspace Library, you can:

1. Create a new Workspace Theme
   
   
2. Update an existing Workspace Theme.
   
   To update an existing theme, open the theme’s More actions menu and choose one of the following options:
1. Edit theme: Update the theme settings.
2. Rename: Change the theme name.
3. Duplicate: Create a copy of the theme.
4. Delete: Remove the theme from Workspace Library.
5. Set as default: Make this the default theme for newly created boards in the workspace.

When you edit a Workspace Theme, the changes may apply to all boards using that theme, so make sure to review the updates before applying them.

Manage Workspace Templates

Use the Templates tab in your Workspace Library to access and manage saved screens, sections, or components that your team has saved for reuse.

From this tab, you can:

1. View and search for saved workspace templates
2. Rename templates or change the category to keep them easy to identify
3. Delete templates that are no longer needed
   

To create, use, or edit a saved template, open the Saved Template Library while working in a board.

Manage Workspace Images

Use the Images tab in your Workspace Library to store images your team may need to use across different boards. From this tab, you can:

1. Upload new workspace images in PNG, JPG, WebP, or SVG format
2. View and search for uploaded images
3. Rename images to keep them easy to identify
4. Download images
5. Remove images that are no longer needed
6. Add images to favorites
   

To use a workspace image in your design, open the board and add the image from the Wireframe Library.

Manage Custom Fonts

Use the Custom Fonts tab in your Workspace Library to upload and manage fonts that are not available in Visily by default, so your team can use them across different boards. From this tab, you can:

1. Upload new custom fonts in supported font formats, such as TTF, OTF, or WOFF
2. View and search for uploaded fonts
3. Delete fonts that are no longer needed

Make sure you have the right to use and upload any custom font files before adding them to Visily.

Note

1. On the Pro plan, you can upload up to 5 Custom Fonts and create up to 2 Workspace Themes per workspace.
2. On the Business plan, you can upload unlimited Custom Fonts and create unlimited Workspace Themes at the workspace level.

Need more help?

If this does not solve your issue, contact support and include a screenshot if possible.

• Related Articles

• How to manage members and guests in a workspace

  Use the Members & Guests in the Workspace settings to review who has access to your workspace and manage their roles, licenses, and access. Before you start Only the Workspace Owner and Workspace Admins can manage workspace members and guests. The ...

• Workspace settings overview

  Use Workspace settings to manage your workspace information, members, plan, security, and other workspace-level options. Before you start The tabs and actions available in Workspace settings depend on your workspace role and plan: Workspace Owner and ...

• How to create and manage Custom Teams in your workspace

  Custom Teams help you organize workspace members into separate teams and control who can access specific boards and folders. Before you start Custom Teams are available on the Business plan. The Team space in Business plan is called Teams. Any Custom ...

• How to change a workspace member’s role

  Change a member’s role when you need to update what they can access or do in your workspace. Before you start Make sure you have permission to manage workspace members. Only the Workspace Owner and Workspace Admins can manage workspace members. You ...

• Set up SAML SSO for your workspace

  Single Sign-On (SSO) allows users to log into multiple applications or websites using a single identity provider (IDP). The Security Assertion Markup Language (SAML) is a widely used standard for managing authentication and access. This article ...