How to remove users from a workspace

How to remove users from a workspace

Remove users when they no longer need access to your workspace, helping you keep workspace membership, permissions, and shared content secure and up to date.

Before you start

  1. On paid plans, users may be either workspace Members or Guests. Removing them affects their access differently. 
  2. Only the Workspace Owner and Workspace Admins can remove users from a workspace.

Remove a Workspace Member

  1. Open the workspace where you want to remove the member.
  2. Open the Workspace menu and select Workspace settings.


  3. Go to Members on the Free plan, or Members & Guests on paid plans.


  4. Find the member you want to remove and open the role dropdown next to their name.


  5. Select Remove.

The workspace member will lose access granted through their workspace role. 
Info
On paid plans, removing a licensed member, such as a Workspace Editor or Workspace Admin, makes their license available to assign to another user.

Remove a Guest

  1. Open the Guests list in the Members & Guests section of Workspace settings.


  2. Find the Guest you want to remove. Open the actions menu next to their name


  3. Select Remove.

The Guest will lose access to the boards and folders that were shared with them through their Guest role.

Note

  1. You cannot remove the Workspace Owner. Workspace ownership must be transferred first.
  2. Removing a user from Members & Guests removes their access to all boards and folders shared with them in the workspace. To remove access only from a specific board or folder, open its Share settings and remove the user there.

  3. If the user still has access through a public or company-sharing link, they may still be able to open the shared content under that link’s permissions.
Need more help?
If this does not solve your issue, contact support and include a screenshot if possible.

    • Related Articles

    • How to manage members and guests in a workspace

      Use the Members & Guests in the Workspace settings to review who has access to your workspace and manage their roles, licenses, and access. Before you start Only the Workspace Owner and Workspace Admins can manage workspace members and guests. The ...

    • Workspace settings overview

      Use Workspace settings to manage your workspace information, members, plan, security, and other workspace-level options. Before you start The tabs and actions available in Workspace settings depend on your workspace role and plan: Workspace Owner and ...

    • How to use Workspace Library to manage workspace assets

      Use Workspace Library to store and manage reusable assets for your workspace, such as themes, templates, images, and custom fonts. Before you start Workspace Library is available on the Pro and Business plans. Workspace Library assets can be used ...

    • Set up SAML SSO for your workspace

      Single Sign-On (SSO) allows users to log into multiple applications or websites using a single identity provider (IDP). The Security Assertion Markup Language (SAML) is a widely used standard for managing authentication and access. This article ...

    • How to set up your Company Domain

      Set up Company Domains to help coworkers with the same company email domain discover and join your workspace more easily. You can also use company sharing settings to control how they access shared boards and folders. Before you start Only Admin ...